Property and Condo Association Management

Your property management firm runs on three systems that don't talk to each other

A management system, a portal for owners and tenants, and a backoffice, all running on the same data. Fewer emails and calls, more time to manage properties.

Tell us about your process
  • 15 years in critical systems
  • Web + apps + backoffice
  • First step: USD 1,200
The problem

Three systems, one property management firm

The pattern repeats in almost every property management firm we've seen: one system to bill condo fees, spreadsheets for everything else, and email as the place where maintenance requests, notices and documents live. None of those pieces talk to each other.

  • Maintenance requests come in by email, WhatsApp and phone, and there's no way to tell which ones are still open.
  • Owners call to ask things they could look up on their own.
  • The condo association's documents are scattered across folders, emails and someone's desk.
  • Every billing cycle means redoing the same manual work: preparing the statements and sending them out.
  • When a new building comes on board, the administrative work grows right along with it.

The cost isn't just your team's time: it's that the firm can't grow without adding people. Every new building brings the same manual workload as the last one.

Case study

Three systems in one: web, apps and backoffice

Property Management

50% fewer phone inquiries to staff

Disconnected systems: an outdated website, no app for owners/tenants, manual backoffice.

"Xubit delivered everything we needed in a single project. The integration between every part is seamless."
Administración FerriGeneral Management · Real Estate
Read full case (in Spanish)
Who's behind it

Engineering with a history in critical systems

Technical Direction

Iván Sánchez

15 years building production software for banking and fintech: Santander Tecnología, Banco Hipotecario, Banco Supervielle, Kavak and ITTI Digital (a platform handling over 8 million weekly operations). Traceability, auditing and sensitive data are nothing new.

Direction

Juan Manuel Servente

Product, design and client relationship. Responsible for making sure what's delivered is understood and used, not just that it works.

LinkedIn

We don't outsource or resell. The team that designs the architecture is the same one that builds and maintains it. Xubit is a member of the NVIDIA Inception program.

Your number

What manual work costs your firm today

Move the three sliders and see the annual cost. It's not a promise of savings: it's what you're paying today to do the work by hand.

4
14h
$16,000

Annual cost of manual work

$46,592,000 ARS / YEAR

That's the annual cost of manual work based on the values you entered. In the process assessment, we measure it with real data from your operation.

First step

Process Assessment

Two to three weeks. We measure the real process with your team and deliver the map, the annual cost in hard numbers, the proposed architecture, and a working prototype. The project's scope and price come from that, not from an estimate.

  • Full map of the current process
  • Annual cost in hard numbers
  • Proposed architecture
  • Working prototype
  • Defined project scope and price
USD 1,200

Fully credited against the project if you move forward within 60 days.

Tell us about your process

Frequently asked questions

Not necessarily. We can integrate with what you already have and build the rest around it: whatever you handle by hand today. The process assessment determines what makes sense in each case.
The owner and tenant portal doesn't replace email or the phone: it works alongside them. What changes is that repeat questions stop reaching your team.
The data is yours and is exported in full, on request, in a standard format. For regulated organizations we offer source-code escrow and a perpetual usage license over what was delivered.
We tell you, and we don't move forward. We'd rather do that than sell you something that doesn't pay for itself. You keep the assessment either way.
Tell us about your process

We reply within 24 business hours

We look at the process, measure what it costs today, and tell you whether we can help. If it doesn't add up, we'll tell you that too.

We reply within 24 business hours.

Program NVIDIA Inception Program

Xubit is a member of the NVIDIA Inception program, the global network of startups building with AI.