Health Funds and Mutuals

If contribution recon­ciliation takes weeks, the problem isn't your team

At Xubit, we build contribution and member management systems for Argentine health funds (obras sociales). A centralized member registry, traceable reconciliation and deadline tracking, instead of spreadsheets running in parallel.

Tell us about your process
  • 15 years in critical systems
  • Organizations overseen by Argentina's SSS
  • First step: USD 1,200
The problem

What happens when the system can't keep up

Almost every contributions department we've seen works the same way: an old system that doesn't cover everything and, next to it, a layer of spreadsheets that handles whatever the system doesn't. Over time, that parallel layer becomes the real system.

  • The member registry lives in more than one place, and the versions never fully match.
  • Reconciliation is put together by hand every period and depends on whoever knows how to do it.
  • Nobody can say on the spot where a case stands without opening three files.
  • When someone outside the organization needs an answer, the history has to be pieced back together.
  • The team spends more time moving data than analyzing it.

And the most expensive part isn't the time: it's that the process depends on people's memory, not on a system. When someone is out or leaves, the knowledge goes with them.

Case study

From weeks to days, with the same team

National Health Fund · Industrial Sector · Buenos Aires City

They managed their members' contributions on an old system, with spreadsheets running in parallel to cover what the system couldn't handle. Closing a period could take weeks.

Today the same six-person team completes the process in days, on a system with a centralized member registry, contributions recorded in one place and traceability for every transaction.

The department didn't shrink. It stopped wasting time on mechanical tasks and put that time into analysis and oversight.

Why we don't name them. We work with organizations under the oversight of Argentina's Superintendence of Health Services (SSS). When a client prefers not to be named publicly, they aren't. In a meeting, we can show you the system running.
Who's behind it

Engineering with a history in critical systems

Technical Direction

Iván Sánchez

15 years building production software for banking and fintech: Santander Tecnología, Banco Hipotecario, Banco Supervielle, Kavak and ITTI Digital (a platform handling over 8 million weekly operations). Traceability, auditing and sensitive data are nothing new.

Direction

Juan Manuel Servente

Product, design and client relationship. Responsible for making sure what's delivered is understood and used, not just that it works.

LinkedIn

We don't outsource or resell. The team that designs the architecture is the same one that builds and maintains it. Xubit is a member of the NVIDIA Inception program.

Your number

What manual work costs your department today

Move the three sliders and see the annual cost. It's not a promise of savings: it's what you're paying today to do the work by hand.

6
12h
$18,000

Annual cost of manual work

$67,392,000 ARS / YEAR

That's the annual cost of manual work based on the values you entered. In the process assessment, we measure it with real data from your operation.

First step

Process Assessment

Two to three weeks. We measure the real process with your team and deliver the map, the annual cost in hard numbers, the proposed architecture, and a working prototype. The project's scope and price come from that, not from an estimate.

  • Full map of the current process
  • Annual cost in hard numbers
  • Proposed architecture
  • Working prototype
  • Defined project scope and price
USD 1,200

Fully credited against the project if you move forward within 60 days.

Tell us about your process

Frequently asked questions

No. In the health fund case on this page, the same six-person team stayed in place. What changes is how the time gets spent: less moving data around, more analysis and oversight.
No. We start with the module where it hurts most and move forward in stages, keeping what you already have running during the transition.
The data is yours and is exported in full, on request, in a standard format. For regulated organizations we offer source-code escrow and a perpetual usage license over what was delivered.
We tell you, and we don't move forward. We'd rather do that than sell you something that doesn't pay for itself. You keep the assessment either way.
Tell us about your process

We reply within 24 business hours

We look at the process, measure what it costs today, and tell you whether we can help. If it doesn't add up, we'll tell you that too.

We reply within 24 business hours.

Program NVIDIA Inception Program

Xubit is a member of the NVIDIA Inception program, the global network of startups building with AI.